A limited number of satellite symposia will be permitted at DDW 2025.  This number is driven by hotel meeting space availability, which may vary in each city. Please keep in mind DDW hosts over 300+ In-Conjunction With (ICW) meetings in addition to symposia only at our contracted hotel locations.

Symposia, or any portion of them, including registration and question-and-answer sessions, may only be held prior to 7:45 a.m. or after 6 p.m. during the designated timeslots. This policy will be strictly enforced, and any violations will result in loss of priority points earned for DDW 2025 if the symposium is hosted or supported by a current industry supporter. If the symposium is not affiliated with a current industry supporter, DDW will determine the appropriate action, which is not limited to expulsion from participating in future DDW events. 

Space will be assigned by DDW on a first come, first served basis, based on hotel availability and when full payment is received. Your symposium will not be placed until DDW has received full payment, regardless of your application date.  Meeting space placement will begin Jan. 15-29, 2025. You will receive communication once placement has been made. 

• Symposia will be placed based on the availability of meeting space. 
  • When your Symposia is placed, you will work directly with the hotel to continue your logistical planning.
  • Altering your meeting specifications can result in your symposia being relocated to a different hotel.
• Meeting space locations can be subject to food and beverage minimums, space rental, audio visual and equipment rental fees that is the responsibility of the symposia host. The symposia fee paid to DDW does not include these additional fees.
• Space assignments are final and may not be switched unless done so by DDW.

• Symposia dates are May 3–6, 2025. Only morning and evening slots are available. Morning symposia must end by 7:45 a.m., including question-and-answer periods. Evening symposia cannot start before 6 p.m., including the registration process as well as any food and beverage period. The duration of the symposium is up to the sponsoring company to arrange.
• Dates and times submitted on the application are just preferences. DDW will confirm your final date and time, once full payment has been received, based on availability.
• All confirmed dates and times are final and may not be switched unless done so by DDW.

The fee for one morning slot is $50,000, and the fee for one evening slot is $55,000. Please see the list below for additional information.

• DDW will assign appropriate meeting space, day, time and provide the appropriate hotel contacts.
• DDW will:
• Provide one complimentary pre-registrant mailing list for use to promote the symposium.
  • Pre-registrant list will be sent directly to the mailing house for mailing.
  • DDW is not responsible for the cleanup or integrity of this list.
  • Email addresses are not available on this list. 
  • Subsequent lists can be purchased and are discounted 50% from the regular fee. 
  • The list will be supplied by request only.
• Send one combined email blast to attendees about two weeks prior to the convention announcing the SS schedule.
• Provide two complimentary attendee badges (per symposium) to non-ticketed DDW scientific sessions..  Complimentary attendee name badges are due by March 19, 2025.
• List your symposium on the DDW website and mobile app.
• Link to any hybrid or virtual component for your Satellite Symposium, it is your responsibility to coordinate.
  • Supporters will be responsible for providing the link to the online symposium or recording. Any applicable links will be due to DDW by April 11, 2025.
  • If you record your on-site or virtual SS, DDW will host your recording on the DDW website through Aug. 29, 2025.
  • Since this is posted on the DDW website, the content will be available to non-registered attendees. DDW cannot track the viewership of your content.

Please note that DDW is not responsible for SS attendance. DDW does encourage the organizer to purchase additional marketing opportunities and develop pre-show promotions, so attendees are aware of these additional opportunities.

For SS marketing opportunities, please email your industry contact below.

Pre-Meeting 

• DDW must review all symposium applications and promotional materials and to reject topics, formats or materials deemed inappropriate.  
• Program content must be relevant to digestive health or GI practice.  
• Approval from DDW does not constitute an endorsement of the program or its contents by DDW or its partnering societies. 

Printed and Published Materials 

• All industry sponsors/supporters must be listed on all printed and published materials.  
• All printed and published materials must bear the following information: Sponsored by…, Supported by…, and coordinated by…  
• All advertisements, promotions or invitations for the symposium must bear the following statement: “This program is not affiliated with Digestive Disease Week®.” This statement must appear on the cover/front page of any copy using at least a 12-pt. font size.  
• The DDW logo and the Digestive Disease Week® (or DDW®) name may not be used in any promotions, advertisements, meeting materials or correspondence related to the program.

Payment Terms 

All DDW Satellite Symposia and Marketing Opportunities will be billed at 100% upon selection and execution of the application and sponsorship contracts.

• Payment is due no later than 30 days from the date of order.
• DDW reserves the right to reject or resell any opportunity if payment is not received within 30 days.
• Failure to make full payment by this date will result in the item being placed back into inventory for another party to purchase and SS organizers will incur cancellation fees for the SS fee (see below). 

All payments are non-refundable after Saturday, Feb. 2, 2025. 

If an order is placed after Feb. 2, 2025, payment will be due immediately upon reservation. There is no 30-day grace period. DDW does allow for credit card payments.

Space will be assigned only after full payment has been received based on availability at that time. 

Cancellation Fee 

Notification of SS cancellation must be in writing. Any supporter canceling a SS will be charged a fee based on the following schedule:   

• On or before Feb. 2, 2025: 50% of total fee is due, regardless of whether the slot is re-sold.  
• After Feb. 2, 2025: 100% of total fee is due, regardless of whether the slot is re-sold. 
• Failure to pay these cancellation fees can impact future participation in DDW for both the organizer and industry supporter.

Satellite Symposium cancellations will result in automatic cancellation of any marketing opportunities and registered staff secured for the satellite symposium. No refunds will be provided for these other opportunities.